SERVICES
The most successful event is the one that achieves your goals and exceeds expectations. #workhardplayharder
Innovative, goal-focused, and ROI driven is our mantra. JW Meeting Solutions specializes in the management of conferences and events of all shapes and sizes, across a broad spectrum of arenas; from medical, educational, business and scientific to government and association.
Below is a sample of the many services we offer. Don't see what you are looking for? We love a challenge. Connect with us to design a solution that achieves the event of your attendee's dreams.
Conference, Meeting & Trade show Management
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Feasibility assessment
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Vision and strategy planning
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Complete project and risk management
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Speaker liaison, coordination and advice
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Venue and supplier negotiations
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Ongoing management of all suppliers including: AV, entertainers, theme and decor, printers, decorators, transportation, and more
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Webinar, live-streaming and virtual event management
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Sponsorship and exhibition management
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Staffing and volunteer management
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Online and onsite registration management
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Attendee, exhibitor and sponsor customer service and support
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Accommodation management
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Comprehensive financial management, budgeting and reporting
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Activities, off-site tours, VIP concierge, dine-around, community service, air travel, and ground transfers
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Permitting, land usage and government regulations and polices
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Destinations and Convention Bureau liaison
Site Selection, Sourcing & Contract Negotiation
site sourcing made simple
Hotels, Cruise Ships & Any Venues with Room Blocks of 10+
All site selection, sourcing & contract negotiations with room blocks of 10+ will be done through the HPN Global network.
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FREE - our services via HPN are complimentary to you since we are paid by the hotels through a placement fee
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HPN negotiates reduced hotel contract rates, F&B, A/V, and contract concessions through our global partnerships and passing the savings on to you
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RFP response rates run at 90% within 24 hours from U.S. hotels
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Complimentary RFP comparison report, proposal review and summary report
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Financial risk mitigation with proper attrition and cancellation terms
Click here to learn more about the HPN Global network
Convention & Meeting Space with No Room Block
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Convention and meeting space only sourcing package pricing available
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Packages include site visits, proposals, cost comparisons, contract negotiations, and budget management
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Financial risk mitigation with proper attrition and cancellation terms
EVENT marketing Strategy & Communications
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Integrated event marketing plan, development and management
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Event concept and program design
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Strategic communications, messaging and public relations
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Attendee research, marketing strategy and audience generation
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Competitive analysis
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Marketing and sales of exhibition space - online and printed
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Event theme, decor, branding, staging and production
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Experiential marketing and design
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Meeting apps and event technology
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Surveys, event auditing and reporting
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Sponsorship and exhibition prospectus
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Event photography and video production and management
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Event collateral, signage, displays, program agendas and name badges
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Direct and email marketing
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Gifting & swag
digital & social media marketing
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Social media platform selection, strategy, activation, scheduling and management
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Social media competitive analysis and reporting
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Live social media marketing and content development
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SEM, PPC, and digital advertising
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Content marketing creation and management
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Website design, optimization, SEO and coordination
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Webinar, live-streaming and virtual event management
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Email marketing management
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Analytics and reporting management
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Meeting apps & event technology management
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Gamification activation and management