Innovative, goal-focused, and ROI driven is our mantra. JW Meeting Solutions specializes in the management of conferences and events of all shapes and sizes, across a broad spectrum of arenas; from medical, educational, business and scientific to government and association.

Below is a sample of the many services we offer. Don't see what you are looking for? We love a challenge. Connect with us to design a solution that achieves the event of your attendee's dreams.

Conference, Meeting & Trade show Management

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• Feasibility assessment

• Vision and strategy planning

• Complete project and risk management

• Speaker liaison, coordination and advice

• Venue and supplier negotiations

• Ongoing management of all suppliers including: AV, entertainers, theme and decor, printers, decorators, transportation, and more

• Webinar, live-streaming and virtual event management

• Sponsorship and exhibition management

• Staffing and volunteer management

• Online and onsite registration management

• Attendee, exhibitor and sponsor customer service and support

• Accommodation management

• Comprehensive financial management, budgeting and reporting

• Activities, off-site tours, VIP concierge, dine-around, community service, air travel, and ground transfers

• Permitting, land usage and government regulations and polices

• Destinations and Convention Bureau liaison

Site Selection, Sourcing & Contract Negotiation

site sourcing made simple

Hotels, Cruise Ships & Any Venues with Room Blocks of 10+

All site selection, sourcing & contract negotiations with room blocks of 10+ will be done through the HPN Global network.​​

• FREE - our services via HPN are complimentary to you since we are paid by the hotels through a placement fee

• HPN negotiates reduced hotel contract rates, F&B, A/V, and contract concessions through our global partnerships and passing the savings on to you

• RFP response rates run at 90% within 24 hours from U.S. hotels

• Complimentary RFP comparison report, proposal review and summary report

• Financial risk mitigation with proper attrition and cancellation terms

     Click here to learn more about the HPN Global network

Convention & Meeting Space with No Room Block

• Convention and meeting space only sourcing package pricing available

• Packages include site visits, proposals, cost comparisons, contract negotiations, and budget management

• Financial risk mitigation with proper attrition and cancellation terms

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EVENT marketing Strategy & Communications

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• Integrated event marketing plan, development and management

• Event concept and program design

• Strategic communications, messaging and public relations

• Attendee research, marketing strategy and audience generation

• Competitive analysis

• Marketing and sales of exhibition space - online and printed

• Event theme, decor, branding, staging and production

• Experiential marketing and design

• Meeting apps and event technology

• Surveys, event auditing and reporting

• Sponsorship and exhibition prospectus

• Event photography and video production and management

• Event collateral, signage, displays, program agendas and name badges

• Direct and email marketing

• Gifting & swag 

digital & social media marketing

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• Social media platform selection, strategy, activation, scheduling and management

• Social media competitive analysis and reporting

• Live social media marketing and content development

• SEM, PPC, and digital advertising

• Content marketing creation and management

• Website design, optimization, SEO and coordination

• Webinar, live-streaming and virtual event management

• Email marketing management

• Analytics and reporting management

• Meeting apps & event technology management

• Gamification activation and management