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The most successful event is the one that achieves your goals and exceeds expectations. #workhardplayharder

Innovative, goal-focused, and ROI driven is our mantra. JW Meeting Solutions specializes in the management of conferences and events of all shapes and sizes, across a broad spectrum of arenas; from medical, educational, business and scientific to government and association.


Below is a sample of the many services we offer. Don't see what you are looking for? We love a challenge. Connect with us to design a solution that achieves the event of your attendee's dreams.

Conference, Meeting & Trade show Management

  • Feasibility assessment

  • Vision and strategy planning

  • Complete project and risk management

  • Speaker liaison, coordination and advice

  • Venue and supplier negotiations

  • Ongoing management of all suppliers including: AV, entertainers, theme and decor, printers, decorators, transportation, and more

  • Webinar, live-streaming and virtual event management

  • Sponsorship and exhibition management

  • Staffing and volunteer management

  • Online and onsite registration management

  • Attendee, exhibitor and sponsor customer service and support

  • Accommodation management

  • Comprehensive financial management, budgeting and reporting

  • Activities, off-site tours, VIP concierge, dine-around, community service, air travel, and ground transfers

  • Permitting, land usage and government regulations and polices

  • Destinations and Convention Bureau liaison


Conference Mngt

Site Selection, Sourcing & Contract Negotiation

site sourcing made simple

Hotels, Cruise Ships & Any Venues with Room Blocks of 10+

All site selection, sourcing & contract negotiations with room blocks of 10+ will be done through the HPN Global network.

  • FREE - our services via HPN are complimentary to you since we are paid by the hotels through a placement fee

  • HPN negotiates reduced hotel contract rates, F&B, A/V, and contract concessions through our global partnerships and passing the savings on to you

  • RFP response rates run at 90% within 24 hours from U.S. hotels

  • Complimentary RFP comparison report, proposal review and summary report

  • Financial risk mitigation with proper attrition and cancellation terms

     Click here to learn more about the HPN Global network


Convention & Meeting Space with No Room Block

  • Convention and meeting space only sourcing package pricing available

  • Packages include site visits, proposals, cost comparisons, contract negotiations, and budget management

  • Financial risk mitigation with proper attrition and cancellation terms

Site Selection

EVENT marketing Strategy & Communications

  • Integrated event marketing plan, development and management

  • Event concept and program design

  • Strategic communications, messaging and public relations

  • Attendee research, marketing strategy and audience generation

  • Competitive analysis

  • Marketing and sales of exhibition space - online and printed

  • Event theme, decor, branding, staging and production

  • Experiential marketing and design

  • Meeting apps and event technology

  • Surveys, event auditing and reporting

  • Sponsorship and exhibition prospectus

  • Event photography and video production and management

  • Event collateral, signage, displays, program agendas and name badges

  • Direct and email marketing

  • Gifting & swag 

Event Mktg

digital & social media marketing

  • Social media platform selection, strategy, activation, scheduling and management

  • Social media competitive analysis and reporting

  • Live social media marketing and content development

  • SEM, PPC, and digital advertising

  • Content marketing creation and management

  • Website design, optimization, SEO and coordination

  • Webinar, live-streaming and virtual event management

  • Email marketing management

  • Analytics and reporting management

  • Meeting apps & event technology management

  • Gamification activation and management


Social Media
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