SERVICES

The most successful event is the one that achieves your goals and exceeds expectations. #workhardplayharder

Innovative, goal-focused, and ROI driven is our mantra. JW Meeting Solutions specializes in the management of conferences and events of all shapes and sizes, across a broad spectrum of arenas; from medical, educational, business and scientific to government and association.

 

Below is a sample of the many services we offer. Don't see what you are looking for? We love a challenge. Connect with us to design a solution that achieves the event of your attendee's dreams.

Art in action with attendees
Art in action with attendees

Interactive elements in your program can elevate the attendee experience. We understand the art and science of creating moments that resonate long after your program is done.

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Conference Center Setup
Conference Center Setup

Attention to detail makes sure the first impression of your general session wows your attendees.

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Standing Ovation
Standing Ovation

Creating memorable attendee experiences is what differentiates your program from the competition. We can help you deliver sharable moments in your program.

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Art in action with attendees
Art in action with attendees

Interactive elements in your program can elevate the attendee experience. We understand the art and science of creating moments that resonate long after your program is done.

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Conference, Meeting & Trade show Management

  • Feasibility assessment

  • Vision and strategy planning

  • Complete project and risk management

  • Speaker liaison, coordination and advice

  • Venue and supplier negotiations

  • Ongoing management of all suppliers including: AV, entertainers, theme and decor, printers, decorators, transportation, and more

  • Webinar, live-streaming and virtual event management

  • Sponsorship and exhibition management

  • Staffing and volunteer management

  • Online and onsite registration management

  • Attendee, exhibitor and sponsor customer service and support

  • Accommodation management

  • Comprehensive financial management, budgeting and reporting

  • Activities, off-site tours, VIP concierge, dine-around, community service, air travel, and ground transfers

  • Permitting, land usage and government regulations and polices

  • Destinations and Convention Bureau liaison

 

 

Site Selection, Sourcing & Contract Negotiation

site sourcing made simple

Hotels, Cruise Ships & Any Venues with Room Blocks of 10+

All site selection, sourcing & contract negotiations with room blocks of 10+ will be done through the HPN Global network.

  • FREE - our services via HPN are complimentary to you since we are paid by the hotels through a placement fee

  • HPN negotiates reduced hotel contract rates, F&B, A/V, and contract concessions through our global partnerships and passing the savings on to you

  • RFP response rates run at 90% within 24 hours from U.S. hotels

  • Complimentary RFP comparison report, proposal review and summary report

  • Financial risk mitigation with proper attrition and cancellation terms

     Click here to learn more about the HPN Global network

 

Convention & Meeting Space with No Room Block

  • Convention and meeting space only sourcing package pricing available

  • Packages include site visits, proposals, cost comparisons, contract negotiations, and budget management

  • Financial risk mitigation with proper attrition and cancellation terms

anaheim-convention-center
anaheim-convention-center

City-wides to small VIP meetings, our trusted vendor network will help you maximize your venue budget.

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Big City Lights
Big City Lights

First tier or second tier cities, we can help you find the perfect destination to attract attendees, while not spending your whole budget.

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Incentive and Award Travel
Incentive and Award Travel

Reward the best in your company with a once in a lifetime experience. We make incentive and award travel stress free and fun.

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anaheim-convention-center
anaheim-convention-center

City-wides to small VIP meetings, our trusted vendor network will help you maximize your venue budget.

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EVENT marketing Strategy & Communications

  • Integrated event marketing plan, development and management

  • Event concept and program design

  • Strategic communications, messaging and public relations

  • Attendee research, marketing strategy and audience generation

  • Competitive analysis

  • Marketing and sales of exhibition space - online and printed

  • Event theme, decor, branding, staging and production

  • Experiential marketing and design

  • Meeting apps and event technology

  • Surveys, event auditing and reporting

  • Sponsorship and exhibition prospectus

  • Event photography and video production and management

  • Event collateral, signage, displays, program agendas and name badges

  • Direct and email marketing

  • Gifting & swag 

The Wall of Ideas
The Wall of Ideas

Make a plan, then work the plan is our motto. Mapping out ideas to execution is where we excel.

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The Marketing Nexus
The Marketing Nexus

Connecting the dots from messaging, value, creative and design is at the center of our marketing team.

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Collaboration is our jam
Collaboration is our jam

We love teams. Working with them. Helping them succeed. Taking ideas to the next level is our secret super power. I guess you could say collaboration is our jam.

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The Wall of Ideas
The Wall of Ideas

Make a plan, then work the plan is our motto. Mapping out ideas to execution is where we excel.

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digital & social media marketing

  • Social media platform selection, strategy, activation, scheduling and management

  • Social media competitive analysis and reporting

  • Live social media marketing and content development

  • SEM, PPC, and digital advertising

  • Content marketing creation and management

  • Website design, optimization, SEO and coordination

  • Webinar, live-streaming and virtual event management

  • Email marketing management

  • Analytics and reporting management

  • Meeting apps & event technology management

  • Gamification activation and management

 

#BETTERSOCIALMEDIA
#BETTERSOCIALMEDIA

Your meeting can achieve organic growth and create connections and conversations using strategic social media marketing. We can help you find your voice and be heard across the social media platforms that make the most sense for your meeting and attendees!

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Social Media Savvy
Social Media Savvy

Share, like and follow is the trifecta of a great event social media strategy. We know how to create conversations with attendees that drive registration and engagement. #jwmeetings #eventprofs #eventlove #workhardplayharder

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Event Tech & Apps
Event Tech & Apps

We can help move your meeting from analog to digital with the latest event tech and apps.

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#BETTERSOCIALMEDIA
#BETTERSOCIALMEDIA

Your meeting can achieve organic growth and create connections and conversations using strategic social media marketing. We can help you find your voice and be heard across the social media platforms that make the most sense for your meeting and attendees!

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