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Your trusted source for


Your success is our success.

We support meeting  & event planners by managing the details, finding cost savings, and mitigating risk for in-person, hybrid, or virtual events.

Tired of feeling overwhelmed, out of time, and unsure how to plan your next event with all the changes in the event industry and travel regulations?
JW Meeting Solutions helps you successfully navigate the best solutions for your upcoming event. With over 15 years of expert meeting industry knowledge we support and protect your company and aid you in achieving your event goals.
Request a free consultation today.


The most successful event is the one that achieves your goals and exceeds expectations.

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Global Hotel Availability Search


Complimentary, confidential hotel searches anywhere around the world to ensure you have prompt responses from the best selection of venues to decide from to ensure your event is a success.


We provide a complete, competitive analysis of venue options based on unbiased relationships with all hotels.

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Event Management


Together we will create greatness.

Creating custom event solutions to support your goals, we work with your schedule and budget to deliver and elevate your event experience.

From the pre-planning of theme creation, menu selection, or audio-visual coordination, to on-site assistance of welcome registration, logistics support, branding placement, and more. 


Whatever your support needs are, we are here for you.


Site Visit Coordination

Let us assist you with coordinating the full site visit. This includes agenda coordination, ground transfers, hotel stays, dining events, and the all-important site tour itself with each desired hotel and any critical DMC companies or offsite venues.

Our team will even travel with you to ensure the site inspection is thorough and meets your expectations.


Virtual & Hybrid Event Support


Virtual Event Engagement is 


No matter what your title or role is – you’re here because you need help with creating an engaging event.


Now you are also tasked with creating a virtual or hybrid event.


If you feel overwhelmed, (maybe your profits, members, clients, or even your job are at risk), we are here to help you find the right resources and help you manage this new normal.

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Hotel Contract Negotiation


No detail is too small.​

Work with experts when it comes to industry standards for contract risk mitigation.

We will review your contracts to ensure you are not only getting competitive rates, specific detailed meeting information and value, but we will also ensure the clauses and language reflect the best ways to mitigate risk.*


Vendor Assistance


The event experience is all about the right support teams.

Save money and time with our connections to vetted vendors for audio-visual, DMCs, transportation, entertainment, mobile event apps, venue branding, swag, and so much more.

Did you know we save clients 25%-40% on audio-visual and internet costs alone?

We have connections globally and will make sure you look amazing!

What's New


Our clients come first at JW Meeting Solutions. #RelationshipsMatter

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Ashley Wagner,
Marketing Manager

Working with JWMS was easily the best part of the event planning process. The expertise, attention to detail and overall care given was second-to-none.

I can honestly say, the event would not have been as successful had it not been for Julia and her team! Whatever events we have planned down the track, Julia will be #1 in the speed dial as a partner in the future.

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Dennis Green,
Project Coordinator

When it comes to the best

practices of event planning, look no further than JW Meeting Solutions.


After working with Julia, and her experienced staff on three major events. I can firmly say that they’re able to pull off even the most demanding of projects with one of the best attitudes in the business.

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Cecille Alemda,
Global Event Operations

You were there every step of the way: from finalizing a venue, to finding memorable activities for our team to do, to locking in affordable transportation.


Thank you for your commitment to making things as stress-free and easy as possible, and I look forward to working with you for many more future events!

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